The Elements view in CyberTracker Professional is designed so that multiple and complex sequences can be managed (and also for making new table columns; see Make New Table Columns). Creating Elements and sorting them into Categories before you create your screen sequences is one way to manage a complex database.
Create folders for the Categories of Elements you want, such as Mammals, Mammal Feeding Signs, Plants, by clicking the New Category button. Then create an Element such as "Juniper Bush" by clicking a folder and clicking in the "Click here to quickly create a new Element" space.
An Element can belong to multiple Categories. For example, add the Element "Juniper Bush" to multiple folders by clicking on the Element and then on the ellipsis under its Category column. Check off all the Categories you wish the Element to belong to, such as Plants and Mammal Feeding Signs.
The Categories column shows the folders that contain all the Elements in the database. The blue folders are the folders for each screen you have created, while the yellow folders are not connected to any screen. If you have a yellow Plants folder, and you add the Elements from that folder to a screen called Rhino Feeding in the Sequences view by clicking Add Elements and clicking on the Plants folder, the Elements will be copied into a new blue folder called Rhino Feeding, and will not be deleted from Plants.
Click on the dotted vertical line to make the Categories column disappear or reappear.
The Create Element and Edit Element buttons open the Element Properties window. This allows you to attach detailed information to an Element:
Name: The name of the Element, typically the common name of an animal, plant or activity.
Scientific Name: The Scientific Name of and animal or plant species.
Alias 1 and 2: The name in another language.
Category: These are the screens and folders to which the Element belongs. An Element can belong to more than one Category.
Description: A description of the Element.
Tag: Some Elements are required to have a value associated with them. For example, if you have Elements: "Fair", "Good" and "Excellent", you may want to assign each the Tag value "1", "2" and "3". Then when viewing data in a Table, you could use this value in place of the Element name or value.
Keywords: Keywords associated with the Element.
Author: The Author is the person who created the Element, if the Element contains detailed scientific information about and animal or plant species.
Email: Email address of the Author.
Acknowledgements: Photographic or media credits, or contributions by other individuals.
References: Scientific literature used to compile the information contained in the Element.
Text 1, 2, 3: This text can be inserted into an Element Text Edit screen, to view information regarding the Element in the field (see Design a New Screen Template below).
Icon (32x32 etc.): The icon associated with an Element can be displayed beside or instead of the Element name. The numbers such as 32x32 refer to the size of the icon in pixels. The 32x32 sized icon will be displayed in the History List. You must designate the size icon you are using in the Screen Properties under Attribute.
Image 1, 2, 3: A jpeg or other image may be used instead of an icon or can be linked to an Element Image. Be sure that your image is small before you import it into CyberTracker. A large image will be shrunk down, but will take a long time to import.
Sound: A Wave File that can be used as audio content for an Element. For example, a bird Element could have the sound be its call.
- The Columns button allows you to choose which Element Properties to view in the right hand Elements column.
- The Set Media button allows you quickly copy an Icon from one Element to another. Click the Element you want to add it to, click Set Media, and type in the keyword to find (the keyword "bird" will find all Icons with bird in the title, including Bluebird). Previously used keywords are saved and can be reused by clicking the down arrow to the right of "Keyword."
- The Find button can be used to find an Element, by typing in the Element name. The word "bird" will find all Elements with bird in the title, including Bluebird.
To add Elements from Excel
- Open CyberTracker Professional to the Elements view in your database.
- Click on the Categories folder on the left hand column into which you want to paste your Elements.
- On the right hand column, make sure the Element Columns are in the same order as the columns from Excel.
- To add Element Columns, click on the Columns button and check off the columns you want to display.
- To change the order of the Element Columns, click on a Column name and drag it left or right until green arrows appear in the right location. Or click on the Columns button and then on the Move Up or Move Down buttons.
- Up to 14 Element Columns can be added from Excel, corresponding to the 14 text columns such as Name, Alias 1, Tag, and Description. The Icon, Image, and Sound columns are automatically skipped when columns from Excel are pasted in. For example, if in Excel, Name is the first column and Scientific Name is the second, but your columns in CyberTracker are Name - Icon - Scientific Name, CyberTracker will skip the Icon column and list the scientific names in the next text column, Scientific Name.
- In Excel, highlight all the cells you wish to copy, excluding a header row.
- Click Edit / Copy.
- In CyberTracker, click Edit / Paste New Elements. Note that you should not click Paste. "Paste New Elements" is found further down in the Edit window.
- Sometimes a Conflicting Elements window pops up stating that an Element with a similar name already exists. Generally you do NOT want to create a new Element with the same name as another. If you queried Fox in a Table, for example, you'd need two columns to show all data on foxes--one for each Element named Fox. However, if you are importing Elements from Excel and you have more categories than just Name (for example, Scientific Name), if you choose to add the existing Element instead, it will not have a Scientific Name with it unless the existing Element had one. The best thing to do is either to delete the existing Element and add the new Element to the existing Element's categories, or to add the existing Element and write in the information from the other Element Columns.
If you have a large project, you may want more than one sequence in your database. For example, you could divide a large park into 12 sections in which to gather data. The mammals in one are different than those in another, and you want two different sequences that reflect the correct mammals, but you want to be able to view all the data together. Similarly, you may want a sequence for one researcher to collect plant data, and another for collecting animal data, including the plants they feed on, and you know you are going to want to combine the data later and view all plant data together.
Note on Merging Two Databases: You can merge data from two independently created databases, but you must note: Each Element has an hidden ID number attached to it. If two databases merge, and two Elements have the same ID, the name of the Element from the imported file overwrites the name from the original database. If you exported to someone else a Screen Sequence that contained an Animals screen with the Element "Horse," and that person changed Horse to Deer, gathered data, and then exported their database back to you, all your records containing Horse would be changed to Deer. Very rarely, this can happen with two independently created Screen Sequences, because Element ID's are randomly generated numbers. If merging databases, it is safest to export both databases into a new third database, so that old data can be preserved.
See the Standard version Step by Step page for detailed help on creating a sequence. To create a second sequence, in CyberTracker Professional, open up your database to the Sequences view. Click the Manage Sequences button and choose Create a New Sequence and name it. You can also copy screens from one sequence to another:
Copying a Sequence
If you have already created a sequence and you want to make a similar sequence in the same database, you can copy screens from one sequence to another:
- In CyberTracker Professional, open up your database to the Sequences view.
- Click the Manage Sequences button and choose Create a New Sequence and name it.
- The second pull-down menu from the left allows you to switch between sequences.
- Go to your original sequence.
- Under the Screen column, click on your topmost screen. Now hold down SHIFT and the down arrow on your keyboard, until all the screens are highlighted.
- Click Edit / Copy.
- Go to your new sequence.
- Click on the empty space within the Screen column, then click File / Paste.
- All the screens and their elements will be copied, however you will need to link up the screens (see Step 6: Link Screen Sequence).
For how to create a table, see View Data as a Table.
When you create a table, a column can only be a folder (a screen is a folder) or an Element. However you may want a column that contains a different combination of Elements than the screens you've made. For example, you may have a Mammals screen with the Elements Red Fox, Eastern Coyote, Shrew, etc. Red Fox and Eastern Coyote are species, but Shrew is a general term. Selecting Shrew might lead to a Shrews page where the user can be more specific if possible, and list the species as Dusky Shrew etc. In your table, you want a column that lists every mammal by species, without general terms. In this case you would create a Category folder named Mammal Species and to it add Red Fox, Eastern Coyote, Dusky Shrew, etc.
- In CyberTracker Professional, go to the Elements view from the upper-left hand pull-down menu (or View / Elements).
- Press the New Category button and type to rename the folder.
- Click on folders to locate an Element you want to add to the new Category folder or press the Find Element button.
- Add the Element by clicking on the Element and then on the ellipsis under its Category column.
- Check off the name of the new Category. Now the Element can be found under both the original screen and the new Category folder.
- To add the column to a table, see Part 1: View Data as a Table.
You can change the appearance of any screen, design a new screen, and save your new design as a template.
- In the Sequences view, click on the screen you wish to change or click on the New Screen button and choose a template closest to the one you want.
- Press the Lock button to "unlock" the screen so you can make changes to it, which are explained below.
- When you are finished, press Lock again, and if you wish to re-use the design as a template, right-click on the screen name under the Screens column and choose Save As Template.
Undo: Note that you can undo any actions you have made by pressing Edit / Undo, however once you have saved your database, you have saved changes and cannot undo them.
Screen Profiles are the screen sizes and shapes that correspond to various handheld computers. In the Professional Sequences view, the third pull-down menu lists the different handheld computers that can be used with Version 3. While CyberTracker will adjust your screen design to fit the different handhelds, it is best to create your design for the handheld you'll be working with, by choosing it from the menu.
If you want to create your own screen profile, for example to make a long screen template that users scroll down, go to: Edit / Change Settings / Sequence Profiles tab and click Add. Note that any for any template, if there is a long list of Elements added, a scroll bar will automatically appear. The following are Screen Profile settings:
Width and Height: These are the dimensions of the screen in Pixels.
Color: This designates whether the screen is black-and-white or color. It also affects whether or not images are scaled. Older devices that do not support color, typically are too slow to provide image scaling functionality.
Scale X [%] and Scale Y [%]:
Scale Font [%]: These are the scaling factors for manipulating the size of controls on screens. For example, if you have a sequence that normally runs at 320x240 and then run it on a high-resolution device, all screen controls will be very small. Therefore you would want to set up a profile that scales your controls by some percentage. 100% means no scaling, 200% means 2x scaling and 50% means half size scaling.
Alternatively, if you are simply having trouble reading the fonts in a given profile, you can increase only the Scale Font % to make them easier to read.
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Screen Control Properties
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